Connect Gmail and Ledger stands watch over your inbox for receipts and invoices. It pulls out the vendor, total, GST, and date automatically — and queues everything for your review before a single dollar touches QuickBooks.
Real app footage · Northside Auto, a demo shop with made-up customers · silent
Every tab and lane, laid out in full on the home page →
It searches for the language a bill actually uses — receipt, invoice, order confirmation, amount due, payment received — and skips spam, trash, social, and promotions. On its own, Ledger isn't reading your personal email; it's looking for supplier paperwork. Anything else it does with your mail starts with you asking.
Each scan looks back 14 days, not just since yesterday — so a day the scan doesn't run for any reason never becomes a permanent gap. Every message it's already logged is skipped automatically; re-scanning never creates a duplicate.
Ledger reads the email body and, when the numbers aren't in the message itself, opens the attached PDF to find them. Vendor name, total, GST, currency, and a one-line summary come back structured and ready to review.
Nothing goes into QuickBooks until you pick the expense category and confirm. A receipt that's already been posted can't be posted a second time, so re-scanning or re-checking is always safe.
Standing inbox watch — no forwarding receipts to yourself, no folder to remember to check.
PDF-attached invoices, read in full — when the email body alone doesn't carry the total, Ledger opens the attached PDF to find it.
Photo receipts join the same pipeline — snap a paper receipt in the app and it gets the identical vendor/total/GST extraction and review-then-post flow as an emailed one.
Category confirmation, every time — Ledger suggests an expense account based on the vendor; you confirm or change it before anything posts.
Can't double-post — a receipt already posted to QuickBooks is locked; posting it again is blocked at the source.
When you ask, it works your inbox too — “find the Foothills statement”, “what did Prairie Auto Parts say about the backorder?” Ledger searches your mail, opens that message, and drafts a reply that waits for your Send tap. Nothing is read or sent on its own — Receipt Radar's receipt scan and the crew day sheets you schedule are the only things that run without a tap, and you switch both on yourself.
Gmail access is read and send. Receipt Radar is the only thing that reads your mail on its own, and it's looking for supplier receipts and invoices. Everything else happens only on your say-so: a search or opening a message when you ask, a reply that waits for your Send tap (unless you give Ledger standing permission to send in Settings), and the morning day sheets you schedule for your crew — sent from your own address at the hour you chose. Ledger's use and transfer of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements.
In practice: we do not use Gmail content for advertising, and no human reads your email except as needed to debug a support request you've raised, with your knowledge.
Disconnect Gmail any time from Settings → Connections and scanning stops immediately. See the Privacy Policy for full retention and deletion details.
Connect Gmail and let Receipt Radar catch what you'd otherwise dig for.
Start free — 14 days →